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Studio Policy 2018-2019


Thank you for choosing us as your music teachers! In order to ensure that you or your child get the most effective and creative teaching possible, we have established the following policies.


PRACTICE EXPECTATIONS

Learning to play an instrument well requires regular training of muscles and ears. It's not like solving a math problem once and for all - it requires reinforcement and repetition. All students must commit to practicing at least 5 days a week. There are busy seasons in which exceptions can be made, but in evaluating whether you plan to commit to lessons, please consider whether your home schedule can include adequate time for weekly practice.

TUITION

Tuition is calculated for the entire year, which includes 37 lessons, recitals and rehearsals, and all books, materials and supplies. Tuition is divided into two payments, one due at the first lesson in September and the other due January 21, 2019. If you join the studio in the middle of the year, tuition will be adjusted to reflect the number of lessons you will have in the current term and is due at the first lesson.

30 min lessons: $680 fall term, $720 winter/spring term

45 min lessons: $990 fall term, $1040 winter/spring term

60 min lessons: $1295 fall term, $1365 winter/spring term

Payment may be made by check or cash. Prompt payment is appreciated. Late fee - $25

A monthly payment plan can be arranged, with a $5/month billing fee.


For lessons scheduled on an individual basis, rates are

$34 per 30 minute lesson

$51 per 45 minute lesson

$68 per 60 minute lesson

Books are not included in the above rates. Lessons scheduled on an individual basis during the school year require 24 hours’ notice for cancellation.


Your commitment to lessons is for the school year. One month's notice must be given if lessons are to be discontinued during the 2018-2019 calendar year. For example, if you tell us January 13 that you wish to discontinue lessons, you will be responsible for paying tuition through February 13. At that point, tuition will be refunded for any lessons that have not been given if tuition was prepaid.


If books are lost or damaged beyond usability, replacement will be the student’s responsibility.


Regrettably, a student may be dismissed if any of these circumstances occur:

  • Failure to pay tuition on time
  • Persistent absences, late arrivals or late pickup from lessons
  • Uncooperative attitude
  • Failure to follow practice as instructed
  • Lack of progress due to insufficient practice or unfulfilled requirements
  • Disregard for the conduct policy
  • Destruction of property


LESSON SCHEDULING 

Private lessons will begin Tuesday, September 4th.

Monday students: there are NO lessons on the following dates:


Labor Day – September 3, 2018

New Year’s Day – December 31, 2018

Memorial Day – May 27, 2019


These have been accounted for in the studio calendar. You will have lessons during two weeks that students on other days do not (11/19/18 and 6/17/19). If you have the Monday time slot for the duration of the school year you will also end the year with one lesson credit to be used toward a summer lesson


The lesson will begin to wrap up 5 minutes before the lesson slot ends, to allow time for final practice instructions and to transition to the next student. We try very hard to stay on time, but if one student’s lesson runs over, we will begin and end the next lesson late as well, to give each student his or her full lesson time. If you need to leave on time – or early – please let us know so that we can honor your need.

For students grade 2 and older, there is an added 15-min lab time scheduled either before or after the lesson. Students may use this time to complete their theory assignments or use music theory and ear training apps on the iPad. There is no charge for this. This time is unsupervised; students may ask a quick question if needed but should try not to interrupt another student’s lesson. Once your lab time is scheduled, please tell us if you are not going to attend, since that may affect our lesson planning and goals.


A $100 non-refundable deposit, in addition to a minimum of three summer lessons will hold your place in the studio for the following fall. The deposit will be applied to your fall tuition payment. We do a lot of planning for individual students before the start of the semester, so this guarantees that we are preparing for YOU if you plan to return. Summer 2019 lessons will be paid per lesson at $34/30min, $51/45 min and $68/60min. The summer schedule and studio attendance policy will be communicated close to the end of the school year. The fall deposit is due by June 10 th of the same calendar year.

MISSED LESSONS 

Lessons cancelled by you: If you are unable to attend a lesson and you inform us in advance, we will use your lesson time to plan for you, and will create and email an extra progress update, and/or send an extra assignment or accompaniment recording for practice. You could also call during the missed lesson time to chat about the student’s progress. There will be no make ups given for lessons missed by students due to conflicts in activities, family vacations, or illness. If you give us advance notice of your absence you will miss the benefit of the private lesson but will still receive our attention during that time block.

In an effort to accommodate occasional schedule conflicts, each teacher will create a swap list.

The SWAP LIST is a copy of the teacher’s schedule with students’ names and phone numbers. Inclusion on the swap list is optional; if you prefer that your contact info not be made available we will not include it on the swap list. You can use the list to try to arrange a swap with another student if you discover a conflict with your lesson time. You will have much greater success if you call or personally email the student/parent with whom you wish to swap. Please do not email the entire studio with a swap request. If a swap is successfully arranged, the teacher must be notified!

If two students arrive at the same time due to a swap list miscommunication, we will teach the student whose lesson is usually scheduled for that slot.

The teacher may veto a swap if circumstances necessitate it (i.e. recital preparation). There are also cases of differing lesson length that make swaps impractical, unless the student with a longer lesson is willing to forfeit the extra lesson time.


Lessons cancelled by us: When lessons are cancelled by the studio, due to weather or teacher illness, you will be given a lesson credit. Throughout the year there will be opportunities to use the lesson credit as we open up extra time slots and selected times during school vacation weeks. We will contact any students with lesson credits to offer the open times to them. If there is no opportunity to schedule and use a lesson credit, your tuition will be pro-rated for the amount of the lesson credit in the last month of lessons.


If you do not reply to our attempts to schedule a credited lesson, the credit will be forfeited at the end of the studio calendar year.


If we need to cancel a lesson on short notice, we will refer to the contact information listed on your registration form. Every attempt will be made to reach you or the student. If another teacher is present, the door will be unlocked; students coming off the bus may stay inside while waiting for pickup, and have access to the restroom. They may not use any of the studio equipment during this time without prior approval.

In case of inclement weather, the studio does not close in conjunction with any particular school district’s decision. The status of whether lessons will be held will be sent by email by noon of the lesson day and posted on the Facebook page. If the studio is closed you will be given a lesson credit. In some cases the studio may be open but an individual teacher may not be able to come in; in this situation you will be contacted individually by the teacher and given a lesson credit to use at another time. If the studio is open but you opt not to attend the lesson, the option for a Facetime or Skype lesson is open during the student’s normal lesson slot, or the teacher can create and email a short video assignment.

DROP-OFF/ PICK-UP TIME

Drop off time is within 5 minutes of the lesson. Do not drop the student before this time without prior approval, unless the student is planning his/her theory lab time before the lesson.

Pick-up time is 15 minutes after the end of the lesson for those with lab time; 5 min. after the lesson for those without lab time - without prior approval.

The studio is not responsible for the safety of children who arrive early or are picked up late.

STUDIO FACILITY

Students may not use the studio facilities without prior approval except for their scheduled lessons or studio events.

Students must sign a code of conduct at the beginning of the school year detailing respectful use of the facility. Disregard or vandalism may be cause for dismissal.

A student’s family members or friends may wait in the lobby during the student’s lesson time provided that they act responsibly or are supervised by a responsible adult.


It is an honor for us to be a part of each of student's music education and we look forward to a great year of music making! Feel free to email at any time about what is happening with your child or to ask questions. We love hearing from you!